"Bridging The Gap - The Voice Recovery"
ILLINOIS ASSOCIATION OF EXTENDED CARE (IAEC)
Purpose: The purpose of this organization, the Illinois Association of Extended Care, shall be to unite residential extended care facilities for the recovering alcoholic/addict within the State of Illinois in order that information can be shared to improve the quality of services and to address major issues of concern to our profession.
SECTION 1. MEMBERSHIP. Membership is open to residential care facilities serving the recovering population. Residential care facilities include both licensed and unlicensed operations; i.e. Halfway house, recovery home, sober-living environment, Oxford House. Individuals, who are interested in improving the quality of services and in promoting the role of residential extended care facilities in the alcohol/drug addicted treatment continuum, are eligible to be come Associate Members.
SECTION 2. APPLICATION PROCEDURES.
Interested individuals must submit an application form with the required documentation. Licensed facilities must submit an application with a copy of their current DASA license to the Association. Unlicensed facilities must obtain DASA licensure within two (2) years of initial membership or membership will be revoked. Such facilities shall also be inspected by a Facility Review Committee annually, in order to guarantee they meet substantial compliance according to the Registration for Sober Living Environment*, (b) Section 2060.30(Facility Requirement of DASA Licensure Provisions), and (c) Operator or manager must obtain NCRS/CADC (National Certified Recovery Specialist/ Certified Alcohol and Other Drug Abuse Counselor) certification prior to facility membership approval.
SECTION 3. RESIGNATION. Any Agency or Individual member of the organization may resign from membership. No refund of dues will be made.
* adapted from the California Association of Alcoholic Recovery Homes (CAARH)
SECTION 4. TERMINATION OF MEMBERSHIP. Termination of membership including Agency or Individual Members, Members of the Executive Committee or Members of the Association Staff, may occur in the following manner and for the following reasons:
A. Resignation: Termination of any of the above may be through resignation in writing; resignation is to be directed to the Executive Committee.
B. Loss of Membership: Members may change or update membership classification. Members who are delinquent in dues for three (3) months shall be prohibited from voting (Agency) and shall result in loss of membership (Agency and/or Individual). Reinstatement can be requested, contingent upon renewal of membership fees.
C. Conduct: Any Member, Executive Committee Member or Staff Member of the Association who by personal or business conduct violates the Illinois Association of Extended Care Ethical Standards shall be removed from membership. The Executive Committee is empowered, by majority vote, to remove any parties deemed inappropriate to the goals and purposes of the Association and it’s Code of Ethics.
SECTION 5. VOTING RIGHTS OF MEMBERS. Each Agency member in good standing will be entitled to cast one vote.
SECTION 6. CLASSES OF MEMBERSHIP.
A. Agency Membership. Agency membership is open to facilities defined in Section 2 of this Article I.
B. Individual Associate Membership. Individual membership is open to individuals defined in Section 1 of this Article I.
SECTION 1. DUES. Dues for agency membership are $100.00 per year and individual associate membership $50.00 per year. Dues are payable on January 1st each year, or upon commencement of membership. Any Agency wishing to obtain membership for more than one location will pay no more than $200.00 inclusive for all sites. An Agency Membership form shall be completed and submitted for each site, listing address and contact information.
SECTION 1. REGULAR MEETINGS. Regular meetings shall be held every month at facilities designated by the Executive Committee on a rotating basis. The June meeting shall be designated as the ANNUAL MEETING. Meetings shall be conducted in accordance with Robert’s Rules of Order.
SECTION 2. SPECIAL MEETINGS OF THE MEMBERSHIP.
The President of the Illinois Association of Extended Care (IAEC) may call a special meeting of the membership at any time it is deemed advisable.
SECTION 3. NOTICE. Written notice stating the place, day and hour of each regular meeting and special meeting shall be delivered no less than four (4) days before the meeting.
SECTION 4. QUORUM. A minimum of seven (7) agency members eligible to vote will constitute a quorum of membership.
ARTICLE IV – OFFICERS
SECTION 1. OFFICERS.
Officers shall include: President, First Vice President, Second Vice President, Secretary and Treasurer. Elections for these offices will be held at the Annual Meeting. Each member of the Executive Committee, other than the President, is entitled to one vote. Any officer with three (3) unexcused meeting absences shall result in removal from office.
SECTION 2. TERM OF OFFICE. Officers shall be elected to serve a term of one (1) year and shall be eligible for re-election to two (2) more one (1) year terms. Any officer completing a three-year term of office may not run for the same position for a period of one year.
SECTION 3. VACANCIES. Vacancies caused by death, resignation, incapacity to perform duties, or removal from office shall be filled at the next regular meeting.
A. PRESIDENT. The President shall represent the association with the public and provide guidance to the other officers and members. The President shall be the principal executive officer of the Association and shall preside at meetings. The President shall have general supervision, direction and control of the business and affairs of the association and shall perform all duties incident to the office of President, with the exception of those instances where the authority to execute is expressly delegated to another officer or agent of the association.
B. FIRST VICE PRESIDENT. The First Vice President shall perform such duties and have such powers as shall be assigned to him/her by the President. Further, in the absence of the President, or in the event of his/her inability or refusal to act, the First Vice President shall perform the duties of the President and when so acting, shall have all the powers of and shall be subject to the restrictions upon the President.
C. SECOND VICE PRESIDENT. The Second Vice President shall perform such duties and have such powers as shall be assigned to him/her by the President. Further, in the absence of the President or First Vice President, or in the event of his/her inability or refusal to act, the Second Vice President shall perform the duties of the President or First Vice President and when so acting, shall have all the powers of and shall be subject to the restrictions upon the President or First Vice President.
D. SECRETARY. The Secretary shall be responsible for the maintenance of all organizational records, for recording the minutes of all meetings, and for carrying out any additional duties delegated by the President.
E. TREASURER. The Treasurer shall maintain or arrange for the maintenance of all the financial records of the association. He/she shall report regularly to the membership during regular scheduled meetings. He/she shall submit the books annually for an audit to the members of the Audit Committee following the close of the Fiscal Year (July).
1. EXPENDITURES. Any expenditure over $500.00 requires the approval of two members of the Executive Committee.
SECTION 5. REMOVAL OF OFFICERS. Officers may be removed for failure to perform their duties by 2/3 vote of the Executive Committee.
SECTION 2. DEPOSIT/WITHDRAWAL FROM ACCOUNT. The Treasurer or his/her designee will follow the financial guidelines outlined in Administrative Policy as well as be in compliance with Article IV, Section 4. (E-1). All elected Officers, and those designated by the President, will be signers on the Association account.
SECTION 3. FISCAL YEAR. The Association Fiscal year will begin on July 1st and end on June 30th.
SECTION 4. AUDITS. An independent audit of the Association’s financial records will be conducted annually at the conclusion of the Fiscal Year or at such a time when the Treasurer is replaced irregularly. An Ad Hoc Audit Committee will be appointed by the President to perform this function.
ARTICLE VI – COMMITTEES
SECTION 1. EXECUTIVE COMMITTEE.
The Executive Committee shall be comprised of the Administrative Consultant, President, First Vice President, Second Vice President, Treasurer, and Secretary. At the discretion of the President, no more than two (2) non-office holding members of the Association may be selected to participate as part of the Executive Committee. The President shall preside over the Executive Committee. The Executive Committee shall act only on such matters as may not be brought before the membership in a timely fashion, and all such decisions shall remain effective only if and until approved at the succeeding meeting of the membership.
SECTION 2. NOMINATING COMMITTEE. The Nominating Committee shall consist of three (3) members who shall not be officers as enumerated in Article IV, Section 1 of these Bylaws and who shall be appointed by the President and approved at the May meeting. The Nominating Committee shall be responsible for seeking worthy and qualified candidates for the positions of the officers and shall nominate at least one candidate for each office while also ensuring that the candidate consents to nomination. The Nominating Committee shall make it report to the membership at the Annual Meeting (June).
SECTION 3. FACILITY REVIEW COMMITTEE. This Committee is to act as the Association’s means of determining that a facility seeking membership fulfills the guidelines enumerated in Article I, Section 2. The President will appoint three (3) people to the committee. The Facility Review Chairperson is responsible for disseminating the applicant’s contact information to an inspector. The inspector performs the inspection and either recommends membership or denies based on findings. In the event of appeal of denied status, a second inspector will be dispatched to the facility at the applicant’s expense. Subsequent visits to any facility will result in additional fees to be paid by the applicant.
SECTION 4. PROGRAM/EDUCTION COMMITTEE. The Program/Education Committee shall consist of three (3) members whom the President shall appoint. The Program/Education Committee shall secure programs for the stated meetings of the Association as well as arrange for special training sessions/seminars and coordinate the issuance of appropriate credits by recognized certification programs.
SECTION 5. NCRS COMMITTEE. The NCRS Committee shall consist of at least three (3) members holding a current NCRS certification who shall be appointed by a majority vote of the Executive Committee. At least one member must actively participate in AHHAP serving, as its representative. The NCRS Committee shall have authority over all aspects of the examination and granting of the NCRS Certification or as delegated,
1. distribute all NCRS application materials upon request;
2. receive NCRS application materials and fees;
3. review NCRS application materials make determinations to grant the certification;
4. review, revise, update NCRS materials, as needed;
5. report to the membership at the Annual Meeting on committee activities;
6. shall appoint a representative to AHHAP
In addition, the NCRS Committee shall work in concert with the Program/Education Committee to arrange in-service and continuing education training events.
SECTION 6. MEMBERSHIP COMMITTEE. The Membership Committee shall consist of no less than three (3) IAEC members appointed by the President, which devise and implement strategies to retain and increase membership for the Association. The committee will also provide technical assistance to statewide chapters and assist with the Resources Directory and Luncheon Planning.” The Membership Committee’s current goal is to provide outreach to statewide Halfway Houses, Recovery Homes, and Sober Living Environments.
SECTION 7. NEWSLETTER COMMITTEE. The IAEC Newsletter Committee shall consist of no less than three (3) members appointed by the President to research, compile and disseminate any pertinent information to the IAEC membership and parties interested in Residential Care.”
SECTION 8. OTHER COMMITTEES. Ad Hoc Committees may be created, as needed by the President.
Section 1. Administrative Consultant: - The Board shall recruit, select, hire, or contract for, evaluate, and terminate a principal employee whose title shall be Administrative Consultant. The Board or a committee of the Board shall prepare and maintain policies and procedures governing the Administrative Consultant position and shall conduct and prepare a written performance evaluation of the Administrative Consultant annually. Each year at the Annual Election, the outgoing Board shall provide the incoming Board with a written assessment of the Administrative Consultant's performance during the previous year, and shall recommend to the incoming Board any changes or actions it deems necessary.
Section 2. Policies - The Administrative Consultant shall implement policies set by the Board. The Administrative Consultant shall be responsible for the operational management of the corporation and all programs and activities of the corporation, in keeping with policies
Section 3. Annual Budget - The Administrative Consultant shall execute an annual budget approved by the Board, but shall have authority to effect needed reasonable modifications subject to subsequent ratification by the Board. The Administrative Consultant in conjunction with the Treasurer shall report on fiscal activities at each regular meeting of the Board.
Section 4. Personnel - The Administrative Consultant shall manage and control all corporation personnel, consistent with policies established and approved by the Board.
Section 5. Contracts and Agreements - The Administrative Consultant, on behalf of the corporation, shall negotiate and validate any and all contracts and business agreements, with resolution approval of the Board.
Section 6. Reporting - The Administrative Consultant shall report to the Board at all its regular meetings on the progress, achievements, and problems related to the operation of the corporation.
Section 7. Compensation - The Board shall set compensation for the Administrative Consultant at a rate consistent with the job requirements and performance.
DESCRIPTION. These Bylaws may be altered, amended, or repealed by a two-thirds (2/3) majority vote of those present at any regularly scheduled meeting, provided notice has been published two (2) weeks in advance and has been announced at the previous meeting.
1. Original Bylaws adopted – October 13, 1988.
2. Amended – March 11, 1993.
3. Amended plus AMENDENT I, to include Recovery Homes as members – November 17, 1994
4. Amended – April 25, 1996
5. Amended – February 19, 1998
6. Amended – September 20, 2001
7. Amended – December 17, 2003
8. Amended – January 21, 2005 (Change Executive Director to Administrative Consultant)
9. Amended – May 13, 2006
